Registration

 

Registration

Online registration for the 22nd Congress is open and will remain open until the last day of the congress - Sunday, June 25. Onsite registration is also possible within the below mentioned opening hours at the Registration Area.

Individual registration

The delegate registration fee includes:

  • Admission to:
    • Scientific Program
    • Updates in Hematology
    • Commercial Exhibition
    • Satellite Symposia
  • Final Program Book
  • Basic Lunch on Friday, June 23, Saturday, June 24 and Sunday, June 25
  • Poster networking reception on Friday, June 23 and Saturday, June 24
  • Public transport; your registration fee includes free use of public transport on the 4 congress days: Thursday, June 22 to Sunday, June 25

Important information

EHA22 Registration Desks opening hours:

Wednesday, June 21     13:30 – 17:30
Thursday, June 22     07:00 – 19.30
Friday, June 23     07:00 – 17:30
Saturday, June 24     07:30 – 17:30
Sunday, June 25     07:30 – 15:00

Badge collection

Delegates that are not included in a group with a scheduled pick-up appointment: 
Shortly before the congress, each person will individually receive by email a registration confirmation (PDF including a barcode). With this barcode confirmation, delegates can themselves collect their badge and congress materials during the registration opening hour’s onsite at the congress venue. 

Delegates part of a group with a scheduled pick-up appointment:
No barcode confirmations will be sent to these group members. The group leader will collect onsite all the pre-printed badges and is responsible to assure each group member receives their personal badge. As a group member, if you are uncertain if your group leader has scheduled a group pick-up, please contact the congress secretariat by email: ehagroups@mci-group.com 

Badges already collected by a group leader can only be re-printed for an individual at the Registration Services desk after payment of an administrative fee of € 30.

Please find below all information regarding the upcoming registration, fees and policies. All deadlines are according to Central European Summer Time.

Registration Type Early Fee Regular Fee On-site Fee
From January 1 to May 17, 2017;
23:59 CEST
From May 18 to June 7, 2017;
23:59 CEST
From June 8 to June 25, 2017
Member*€ 275€ 440€ 495
Non-Member€ 490€ 670€ 740
Junior Member */**€ 225€ 385€ 440
Junior Non-Member **€ 340€ 505€ 555
After May 17, 2017 only credit card payments are accepted. Fees include VAT.
* EHA members who have paid their membership fee before June 1, 2017.
**Participants up to 36 years of age (born in 1981 or after).

Applicable VAT

21% Spanish VAT applies on the registration fees and 4% Spanish VAT, on the purchase of books.
Fees mentioned on the registration website are including VAT.

Please find below the overview of the registration fees and applicable deadlines:
Registration Type Early Fee Regular Fee On-site Fee
From January 1 to May 17, 2017;
23:59 CEST
From May 18 to June 7, 2017;
23:59 CEST
From June 8 to June 25, 2017
Member*€ 275€ 440€ 495
Non-Member€ 490€ 670€ 740
Junior Member */**€ 225€ 385€ 440
Junior Non-Member **€ 340€ 505€ 555
After May 17, 2017 only credit card payments are accepted. Fees include VAT.
* EHA members who have paid their membership fee before or on the corresponding registration deadline.
**Participants up to 36 years of age.

Books

The Education Book will only be made available via the EHA Learning Center and will not be printed. Hard copies of the Abstract book can be purchased during the online registration process. Additionally, abstracts will be made available on the website and in the mobile app.

Group registration

It is no longer possible to register as a group. We invite you to register your group of delegates via the individual registration website.

Should you need assistance with your existing group registration please contact the congress secretariat ehagroups@mci-group.com.

Invitation letter for visa application

All delegates requiring a letter of invitation for visa application purposes may request this letter during the online registration. We will not be able to issue any letter of invitation without receiving the registration and the payment of the required registration fees. Please note that the organizers will not be able to contact or intervene with any Embassy or Consulate office on behalf of a delegate.

Should your visa application be declined, you can send a request for a full refund of the registration fees to congress secretariat by e-mail (EHAregistration@mci-group.com) before May 17. A scanned copy of the visa decline letter should be attached to your request. For requests received after May 17, the cancellation policy for general congress registrations will apply.

Payment of registration fees

Payment by credit card

The online registration platform is a secured site. VISA, Eurocard/MasterCard and American Express are the only credit cards accepted. Upon completion of the online registration process, you will receive a paid invoice (receipt) by email. 

Payment by bank transfer

Upon completion of the online registration process, you will receive an unpaid invoice for your registration fees by email. This invoice includes all payment instructions as well as your registration number to mention as reference of the payment. Upon receipt of your payment, your registration will be confirmed to you by email. Please be informed that a fee of €5 will apply for paying by bank transfer. Please note that payment by bank transfer and Purchase of order is only accepted until May 17, 2017. After this date, only credit card payments will be accepted. 

Name changes

Name changes will be accepted free of charge until May 17, 2017. After this date a name change fee of € 30 will be imposed. The previously booked registration items will be automatically taken over to the replacing person's registration.

Cancellation of registration

The deadline for cancellation of registration is May 17, 2017. The congress secretariat should be notified in writing. Refund of paid registration fees, minus € 100 administration charges will be made after the congress. Please note that no refunds will be made after May 17, 2017.

EHA Friends’ Fund donations

You can now donate during the online registration process! Change lives worldwide by investing in the future of hematology. Your donation is vital to the expansion of EHA’s Education, Career Development and Research Programs, as well as to improving the condition of many patients with blood disorders. Support the EHA Friends’ Fund and make a change today! For more information, click here
Your donation is subject to 0% VAT and is non-refundable in case of the cancellation of your registration for the 22nd Congress of EHA.