Fellowship Exchange Program

 

EHA-JSH Fellowship Exchange Program


The EHA-JSH Collaborative Exchange Program is intended to provide European and Japanese research institutes the opportunity to exchange scientists and clinical researchers reciprocally for a short period (up to 4 months).

The EHA-JSH Fellowship Exchange is intended to provide European and Japanese research institutes the opportunity to exchange scientists reciprocally for a short period (up to 4 months). Research should focus on:
Hematological disorders and the differences between Europe and Japan and determining factors.
Exchange of new information and technologies in
the area of basic hematology.
Both clinical and laboratory-based researchers will be considered.
Requirements
Applicant must be an MD or PhD.
Applicant must be an active member of EHA and/or JSH.
Institutional commitment of both home and host institute is required at time of application. A description of the institute’s commitment to facilitating the exchange is required.
The primary preceptor at home and host institute must in the applicant’s proposed research field and must assume responsibility for and provide guidance for the research.
If the exchanging scientist is from Europe, the host institute must be in Japan.  If the exchanging scientist is from Japan, the host institute must be in Europe.
The award period is for a maximum of four months.
The host institute and host mentor must serve as a resource for the exchanging scientist in relocating and finding temporary housing; this support will be part of the award.
Applicant must not have any other career development funding provided by EHA and/or JSH at the time of application or during the period of the award.
Proficiency in English is required.
Terms & Conditions
Awardees must agree to comply to the acceptance conditions and reporting requirements:
Awardees must provide EHA and JSH with financial reports regarding costs and spending of the grant funds. Eligible expenses include: supplies, travel/transport, accommodation and a per diem. All expenditures must be documented with original receipts, vouchers or invoices.
Awardees must provide EHA and JSH with scientific reports regarding the research conducted with the grant funds.
Applicants must agree to respond to follow-up surveys administered by EHA and JSH in the future.
Selection
A joint review committee will select the final awardees for this program
The EHA-JSH Exchange Fellowships are fully sponsored by the European Hematology Association and the Japanese Society of Hematology. 
How to Apply
Submit the required documents of your project proposal (as detailed below) to fellowships.grants@ehaweb.org no later than March 15, 2012. Applicants from Japan should submit their documents to the JSH office (info@jshem.or.jp) no later than March 15, 2012. 
All required documents must be collated and submitted as one single pdf file. The file should be named as follows: LastName_FirstName-FellowshipExchangeProgram2012.pdf.
Notification and announcement of awards at the Annual Congress of EHA in June, 2012
Start of the Fellowship Exchange Project at least within one year after award granting.
Applicant’s project proposal should be in English and include: 
1. JSH-EHA Fellowship Exchange Application Form
2. A biographical sketch or CV of the applicant 
3. Scientific Proposal 
4. Financial/Budget Plan
5. Letter of Agreement, signed by the chairpersons of the department of both institutions and supervisors at the home and host institutes.  

Aim

The program is aiming to support collaborations between European and Japanese scientists or research groups. The exchange program provides opportunities for scientists or clinicians to visit research institutes or hospitals to facilitate and strengthen collaborations and networking. The program also aims to support collaborative research groups to exchange information and technologies.

Requirements

  • Applicant must be an MD or PhD. In case of an institutional application or the submission on behalf of a research group the principal applicant must be a MD or PhD. 
  • Applicant must be an active member of EHA and/or JSH. In case of an institutional application or the submission on behalf of a research group the principal applicant must be an active member of EHA and/or JSH.
  • Institutional commitment of both home and host institute is required at time of application. A description of the institute’s commitment to facilitating the exchange is required.
  • If the exchanging scientist is from Europe, the host institute must be in Japan.  If the exchanging scientist is from Japan, the host institute must be in Europe.
  • The award period is for a maximum of four months.
  • The host institute must serve as a resource for the exchanging scientist or clinical researcher in relocating and finding temporary housing; this support will be part of the award.
  • Applicant must not have any other career development funding provided by EHA and/or JSH at the time of application or during the period of the award.
  • Proficiency in English is required.

Terms and Conditions

Awardees must agree to comply to the acceptance conditions and reporting requirements.

  • Awardees must provide EHA and JSH with financial reports regarding costs and spending of the grant funds. Eligible expenses include: supplies, travel/transport, accommodation and a per diem. All expenditures must be documented with original receipts, vouchers or invoices.
  • Awardees must provide EHA and JSH with reports regarding the results of the exchange and how the grant funds facilitated the collaboration and networking.
  • Applicants must agree to respond to follow-up surveys administered by EHA and JSH in the future.

Funding

Each grant is intended to support an exchange period of up to 4 months. The recipients will receive a total of EUR 10.000 or JPY 1,000,000 to be spent in accordance with the budget presented with the application. The grant is mainly designed to cover e.g. supplies, travel, housing, and a per diem. The award does not cover the salary of the scientist; it is assumed that salary will be paid by the home institution. Indirect costs will not be covered.

Selection

A joint review committee will select the final awardees for this program

The EHA-JSH Collaborative Exchange Awards are fully sponsored by the European Hematology Association and the Japanese Society of Hematology.

How to Apply

Submit a collaborative exchange proposal to fellowships.grants@ehaweb.org. Applicants from Japan should submit their documents to the JSH office (info@jshem.or.jp). 

The applicant’s project proposal should be in English and include:

  1. EHA-JSH Collaborative Exchange Application Form
  2. Biographical sketch or CV of the applicant. In case of an institutional application or the submission on behalf of a research group a biographical sketch or CV of the principal applicant
  3. Collaborative Exchange Proposal including a reasoning how the exchange will be beneficial for the existing collaboration.  
  4. Financial/Budget Plan
  5. Letter of Agreement including a description of the institute’s commitment to facilitate the exchange, signed by the authorized representatives of the department of home and host institutions.  

All required documents must be collated and submitted as one single pdf file. The file should be named as follows: LastName_FirstName-ExchangeProgram2013.pdf.

Notification and announcement of awards will be at the Annual Congress of EHA in June, 2013.

The start of the Collaborative Exchange should be at least within one year after the granting of the award.

Applications from clinical and laboratory-based researchers will be considered.

Previous winners of the EHA-JSH Fellowship Exchange Program

Year Name Country
2012Martijn Brugmanthe Netherlands
2012Kentaro FukushimaJapan
2011Michaela GruberAustria
2011Naoki KuritaJapan

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